分享你的故事
与 Clare Ridall的采访
_____________________________
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Clare Ridall管理谢菲尔德哈勒姆大学图书馆和学生支持服务部
的战略沟通，规划和政策制定，领导
7
人的团队。她担任的角色为各种利益相关者提供范围广泛的管理服务，因此有组织化的管理和时间管理对她有效沟通至关重要。
————
你第一次知道
GTD®
搞定
™
是什么时候，是什么启发你开始使用它？
我最早的回忆是，一位用GTD®的同事向我展示了他如何使用
Outlook
来跟踪事情，而不是仅仅不断地通过收件箱进行沟通。我喜欢这个系统的逻辑性和控制性。我在同一时间管理我的收件箱和我领导的收件箱，而这绝对是一场噩梦。我真的需要一个系统。在我尝试了一些
GTD
®
的方法后，最终决定参加
GTD
®
基础培训以了解其余部分。
你能告诉我们一些关于你使用的系统吗？
主要是
Outlook
。我的主要清单是：
@
项目，
@
议程，
@
电话，
@
电脑，
@
阅读-回顾，
@
行程（专门用于会议计划），
@
将来也许和
@
等待。我也有几个清单列表，这是我的救世主。一个用于经理入职培训，一个用于规划重大事件，一个用于但我要出差时的行李清单。我使用
Braintoss
进行捕捉。我喜欢它的可携带性，它节省了我过去在给自己写邮件的一堆时间。最后，我有一个笔记本。当我开始使用
GTD
®
时，我最初拒绝纸张，因为我认为无纸化应该是要走的路，但现在我发现在会议中使用纸笔非常有帮助，撕下纸张并将其放入收件盘中。
GTD
®
让你在生活中学到的最宝贵的是什么？
我可以做任何事情。没有什么我不能做的。在现有的承诺之外，我设法为今年抽出时间去做两个项目，一个是毕业生实习计划和提高对性骚扰和仇恨犯罪意识的交流项目。我真的无法想象几年前我怎么可能找到时间。
自从我开始使用
GTD
®
以来，我也戒了烟。以前，我在管理自己的工作和生活方面很纠结。我一直想停止这样的生活，使用
GTD
®
不仅帮助我将注意力集中在目标上，而且帮助我减轻了生活中的压力。
如果我们要看你的项目清单，你最喜欢的项目是什么？
搬家。有一些不成功的开始和断链，但专注于期望结果有助于我继续前进。
你在业余时间做什么（当然，你有很多业余时间！）？
我在工作，孩子和家庭活动方面有着相当忙碌的生活，但现在我也在积极地计划旅行，并带着真实的感觉去实现旅行。我一直想去的一些地方是冰岛，墨西哥，泰国和印度。
GTD
®
如何改变你与其他人的合作方式？
我发现我已经能够做更多的协作工作。
GTD
®
为我提供了一种能够更理智化和更有用的方式与人交谈的工具，以便我能够更好地了解我所需要的细节并与他们合作。我的
'
等待
'
列表在这一点非常有成效，通常可以为我节省时间，并使我能够集中精力完成更多任务。
你是否在你的团队/组织中使用GTD
®
，如果是的话，当有很多人使用这种方法时，你看到了什么好处？
是。在我参加
GTD
®
培训之后，我为
Next
Action Associates
组织了整个团队的内部培训。我发现我们现在能用更有组织的方式工作。大家正在思考我们如何相互合作和大力改善沟通。我们对具体的共同目标有更具体的感受，并能够在一对一会议，团队会议和评估中跟踪和讨论进展情况。我们的一对一会议明显改善。现在团队正在为他们提供议程列表，虽然他们可能还没有意识到，但我可以看到他们提前做了比以前更多的准备。
您有关于如何最有效地开展每周检视的任何建议吗？
逃离。远离你通常所在的地方，远离你可以被联系到的地方。我们现在有习惯为整个团队预定一个房间来做每周检视。我有时也会去另一栋大楼的咖啡厅安静的做每周检视。
你将来也许列表中最酷的事情是什么？
学习骑摩托车，我可以驾车穿越墨西哥并庆祝死亡日。
English Version
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Share your Story
Guest interview with Clare Ridall
Clare
Ridall manages the strategic communications, planning and policy
development for Library & Student Support Services at Sheffield Hallam
University, leading a team of seven. Her role as Head of Management Services
covers a broad range of service delivery for a wide range of stakeholders, so
organisation and time management is critical for her to be able to
communicate effectively.
————
When did you first
come across GTD® and what inspired you to start using it?
My earliest recollection was when a colleague who’d implemented GTD®
showed me how he was using Outlook tasks to keep track of things rather than
just constantly wading through the inbox. I liked the logic and control. I was
managing my inbox and my director’s inbox at the same time and the sheer volume
of it was a nightmare. I really needed a system and I ended up using some of
the GTD
®
ideas for a few years before I finally decided to come on the GTD
®
Fundamentals seminar to learn the rest.
Can you tell us a
bit about the system you use?
Mainly Outlook. My main lists are: @Projects, @Agendas, @Calls,
@Computer, @Read-review, @Schedule (specifically for meeting planning),
@Someday Maybe, and @Waiting For. I also have several checklists, which have
been a lifesaver. I use one for manager inductions, one for planning major
events, and one for packing when I’m going places. I use Braintoss for capture.
I love its portability and it saves a stack of time that I used to waste
writing emails to myself. Finally, I have a notebook. I initially resisted
paper when I started to use GTD because I assumed that paperless would be the
way to go but now I find it really helpful to use it in meetings, tear out the
sheets after and pop them in my in-tray.
What has been the
most valuable thing you have learned from having GTD in your life?
That I can do anything. There’s literally nothing I can’t do. Two
projects that I’ve managed to find time for this year on top of existing
commitments are a programme for graduate interns and a communications project
for raising awareness of sexual harassment and hate crime. I honestly can’t
imagine where I’d have found time for that a couple of years ago.
I’ve also quit smoking since I started using GTD
®
. Before, I was really
struggling to manage my job and my life. I’d always wanted to quit and using
GTD
®
not only helped me keep focused on it as a goal but it also helped that I
started to have less stress in my life.
If we were to look
at your projects list, what would you say is your favourite project?
Moving house. There have been some false starts and broken chains, but
keeping focused on the desired outcome helps me to bounce back and keep moving.
What do you do in
your spare time (now you have plenty of it, of course!)?
I have a pretty hectic life with work, kids and house moves, but now I’m
actively planning travel, too, with a realistic sense of actually making it
happen. Some of the places I’ve always wanted to visit are Iceland, Mexico,
Thailand and India.
How
has GTD® changed
the way you work with other people?
I’ve found that I’ve been able to do much more collaborative work. GTD
®
has given me the tools to be able to talk to people in a more intelligent and
useful way so I can get the detail of what I need and work with them better. My
‘Waiting for’ list has been brilliant for supporting this and being more
efficient generally frees up time and gives me the focus to get more things
done.
