【联合国实习】联合国安全和安保部招募实习生

国关国政外交学人 · 公众号 · · 2024-05-01 16:49

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Org. Setting and Reporting

The Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations security management system(UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission to enable United Nations system programme activities through trusted security leadership and solutions. These positions are located in the Pass and ID Unit (PIDU), Security and Safety Service (SSS) of the UNHQ. The Administrative Assistants reports to the Security Lieutenant in charge of the PIDU. This is a unique opportunity to join a diverse, dynamic and exciting organization gaining unique and valuable experience where security provides great value. Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals. Simply, all humanity will be benefiting from your work. Together, we can make the world a better place. For more information on the Department, and how we make an impact on the world in enabling the achievement of SDGs, visit: https://www.un.org/undss/

Responsibilities

Within delegated authority, the Administrative Assistants will be responsible for the following duties: 1. Assist the Security Lieutenant in the supervision of GS-4 badging operators and Individual Contractors by: a. Overseeing all aspects of the badging operations to ensure the smooth and efficient flow of information and documentation within the Unit; confidentiality of the badging operations; efficiency and accuracy of the ouptput of the badging operators by conducting quality control and audit of the badging processes, guidance and instructions to junior staff. b. Instructing operators on procedures and providing troubleshooting for hardware utilized in the CCURE smart card system and providing on-the-job training and guidance to new badging operators. c. Solving badging operation problems and advising operators on the appropriate nomenclature, as per UN standards. d. Provide on-the-job training to new operators and continuous guidance to all badging operators. 2. Coordinating with the Security Lieutenant the development and updating of Standard Operating Procedures and designing of badging databases by conducting research, compiling and summarizing background information and materials, to reflect changes/upgrades in technology and/or necessary changes in procedures, and also to identify design flaws in the system and provide solutions for developing/maintaining a more efficient ID production process. 3. Maintaining critical databases of the Pass & ID Unit by: a. Managing and updating critical databases in the Unit and generating a variety of standard and non-standard statistical and other reports for managerial and operational use and liaising with Executive Offices and other United Nations offices to ensure that proper and accurate updates are submitted regularly so as to keep the databases current. 4. Providing back-up support for the Administrative Functions of the Unit by: a. Performing independently a variety of administrative duties such as attendance recording, statistical reporting and supply requisitions, as well as supervision of the production of temporary ID cards and special event passes, including preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, vouchers, visa applications, etc.). 5. Performs other duties as assigned.

Competencies

？PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. ？COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. ？CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent.

Job - Specific Qualification

Not available.

Work Experience

A minimum of five years of experience in the field of general administration, office support, or related area is required. The minimum years of relevant experience is reduced to three years for candidates who possess a first-level university degree or higher. Experience working with MS Office (Excel, Word, Powerpoint, etc.) is required. Experience with practical application of relevant grounds pass request procedures within the United Nations or other international organization is desirable. Experience with operating CCURE 9000 or comparable badging system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. Note: Fluency equals a rating of "fluent" in all four areas (speak, read, write and understand). Knowledge of equals a rating of "confident" or "fluent" in at least two of the four areas.

小编： Jl

【联合国实习】联合国安全和安保部招募实习生

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