专栏名称: 清洁空气政策伙伴关系

中国清洁空气政策伙伴关系 (China Clean Air Policy Partnership) 智库平台，致力于在空气质量管理领域促进交流合作，推动政策落地，以改善空气质量，保护公共健康，协同应对气候变化，创造世界级的洁净空气。

伙伴动态 | 能源基金会招聘总裁办公室主管/项目专员

清洁空气政策伙伴关系 · 公众号 · · 2024-08-21 14:00

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总裁办公室

是总裁行政事务和项目开展的强力支撑

是合作伙伴关系管理的重要部门

如果你

专业过硬、逻辑严谨

善于解决问题、乐于沟通

总裁办公室主管、项目专员二职

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总裁办公室主管

Officer, President's Office

The Officer, President's Office is responsible for supporting Chief of Staff (COS) on grants and projects management, meetings and events organization, research and analysis, strategy and fundraising, collaborations, partnership and general management .

Grants and Projects Management

• Assist COS to manage budget, and to develop an attainable spending plan that supports the implementation of program strategy;

• Work with COS to identify and select grantees/partners, design project plans with grantees/partners to assure project goals and deliverables are in line with program goals and strategies;

• Oversee grant making process for the assigned grants, review grants applications, and approve grants in EF China's grants management system timely;

• Monitor project progress with support from Program Associates, provide on-going support to grantees to ensure desirable deliverables and outcomes;

• Provide timely updates to COS on the assigned grants and projects;

• Conduct grant-level evaluations for the assigned grants annually and make adjustments accordingly to improve project effectiveness and efficiency;

• Support grant auditing and assure full compliance with EF China policies and regulations both in China and in the U.S.

Meetings and Events Organization

• Support COS to organize domestic and international meetings, workshops and conferences, independently or coordinate with colleagues and external partners, including assembling agenda, inviting speakers and guests, preparing meeting materials, arranging logistics, taking notes and developing meeting summaries, and etc.;

• Arrange experts/consultants visits, study tours and funder trips, including issuing invitation letters, arranging accommodation and transportation, scheduling meetings, arranging or providing translation services, and etc.

Research and analysis Support

• Support COS to draft speeches, presentations and talking points for President and key VIPs;

• Assist to develop or translate communications materials, including press releases, opinion pieces, blogs and WeChat articles, as needed;

• Assist to draft reporting materials, such as the annual reports, work plan and regular updates to the board and regulators, as required;

Strategy and Fundraising

• Support COS to develop program/initiative strategies that are in alignment with EF China vision, and refresh the strategies according to the field trend;

• Assist to conduct comprehensive analyses and synthesize key findings and insights to support strategy development;

• Coordinate internally and externally to implement the strategies;

• Continously seek opportunities to expand knowledge and experience in building domain expertise to ensure the thought leadership in the assigned areas;

• Support COS in developing, reviewing and coordinating the submission of proposals and reports to funders in coordination with SF Office;

• Assist COS to prepare funder engagement materials such as newsletters, partner updates and invitations to conferences/workshops and study tours.

Collaborations

• Proactively identify opportunities for initiative or project level collaboration, and work closely with related program staff to deliver the impact;

• Work closely with Communications team to effectively communicate the program or initiatives/projects related messages to various stakeholders;

• Share knowledge, expertise, critical information and networks with other colleagues.

Partnership

• Identify and cultivate valuable partners, including grantees, policy makers, opinion leaders, funding partners, commercial partners and other experts or leaders in the field;

• Build and maintain trust and relationships with partners for better collaboration;

• Share knowledge, expertise, critical information and networks with partners to increase support and demonstrate shared purpose;

• Provide thought leadership in some areas and/or provide support to partners in the field with the shared purpose of growing the field.

General Management

• Help COS to foster team spirit and a learning atmosphere within the team;

• Guide and support Program Associate's development;

• Assist COS to prepare reporting materials, such as program updates, reports and work plan to the board and regulators;

• Undertake additional tasks and responsibilities as assigned by President or COS; and

• Back up other colleagues as needed.

• Education: Master's degree or equivalent, preferably in a related field: environment, energy, climate change, environmental economics, public policies and diplomacy; Deep interest in climate change, energy and policy research.

• Working Experience: Above 8 years of related experience; experiences in climate change, environment, policy analysis, governmental relations, project management or international cooperation are preferred.

• Language Level: Native-level Chinese language skills required; excellent command of spoken and written English.

• Communication: Ability to communicate logically and articulate key messages/points with clear structure and fact-based supporting arguments, listen actively to audience's purpose, and communicate effectively in public.

• Project Management: Ability to propose project direction, lay out project plan with milestones, timelines and tracking mechanisms, and to accomplish the project on time and in good quality.

• Problem Solving: Ability to define and prioritize key issues when facing complex situations, make analyses with logical reasoning, propose possible solutions and resolve some complicated issues independently.

• Networking: Ability to initiate partnership, cultivate networks and deepen relationships with key stakeholders to effectively leverage resources.

• Ethical Behavior/Integrity – Demonstrates principled performance and sound ethics, showing consistency among principles, values, and behaviors to build trust and credibility internally and externally.

• Mission-driven/Initiative – Inspired by the organization's vision and mission, and takes actions with ownership, a can-do attitude, and a proactive mindset.

• Team Spirits – Collaboratively works toward solutions that benefit all involved parties; willingly cooperates with others to accomplish team/organization objectives.

总裁办公室项目专员

Program Associate, President's Office

The Program Associate (PA) is responsible for supporting President's Office on strategy development, funder relations, grants administration, events organization and logistics support .

Strategy Cycle and Fundraising Support

• Support Chief of Staff in strategy cycles including strategy formulation and review, logic models updates, and budget setting by conducting basic research and providing input based on frequent communications with grantees;

• Help draft funder's proposals and prepare reports to update funders on progress of related grants and projects;

• Support the related research as requested by team;

• Organize and arrange site visits for the funders to demonstrate the accomplishment of the program in the field.

Grants and Projects Management

• Administrate the grant-making process in the EFC's grants management system, drafting IERF and filling in necessary information to initiate the project application, monitoring and following up in the grant period, and drafting evaluation to close the grant in a timely manner;

• Collect and carry out due diligence on the grants related materials, including grant proposals, budget proposals, mid-term and end-term narrative and financial reports, the technical reports, and etc., and upload the materials to the EFC's grants management system timely;

• Support team to monitor the project progress, help organize and attend meetings at various stages of the project and follow through to ensure desirable deliverables and outcomes;

• Monitor the payment for granted projects, help grantees to resolve payment related issues;

• Track and keep record of the program budget, follow through spending plan and provide timely reminders to team, and reconcile the program budget internally and with SF Office;

• Support grant auditing and work with grantees to assure full compliance with EFC policies and regulations both in China and in the US;

• Organize and manage Foundation-Initiated Projects (FIPs), including consulting contracts, meetings/workshops, study tours and reports/publications. Set up FIPs, collect and review FIP reimbursement materials and ensure that necessary reimbursement materials are complete and correct. Ensure that FIP administration and reimbursement follow EFC procedures and is handled in a timely manner;

• Organize and coordinate all kinds of meetings/workshops, consultant visits, study tours and funder trips, including issuing invitation letters, arranging accommodation and transportation, scheduling meetings, assembling meeting materials, arranging or providing translation services, taking notes and developing meeting summaries, and etc.

Meetings and Events Organization

• Support high-level dialogues and events, coordinate with colleagues and external partners to arrange logistics, prepare meeting materials, take notes and develop meeting summaries, and etc.;

• Arrange expert visits, study tours and funder trips, including issuing invitation letters, arranging accommodation and transportation, scheduling meetings, arranging or providing translation services, and etc.

Collaboration and Partnership

• Proactively work with other colleagues in collaborative projects;

• Support to build and maintain trust and relationships with partners for better collaboration;

• Share knowledge, expertise, critical information and networks with other colleagues and/or partners under team's guidance to increase support and demonstrate shared purpose;

• Maintain the list of partners for the program, assist in inviting international and domestic experts to support EFC's stakeholders.

Others

• Assist to draft reporting materials, such as annual report and work plan to the regulators, and docket narrative and logic model to the board;

• Work closely with other colleagues to support the office-wide events as required by the office;

• Translate written materials from English to Chinese or vice versa as required;

• Undertake additional tasks and responsibilities as assigned by Chief of Staff;

• Back up other colleagues as needed.

• Education: Bachelor's degree and above, preferably in a related field: environment, energy, climate change etc.

• Working Experience: Two-year and above working experiences as a plus. Employment experiences in environment and project management are strongly preferred.

• Language: Native-level Chinese language skills required; ability to communicate fluently in both spoken and written English.

• Project Management Skills: Ability to manage projects according to a set of procedures and rules, follow the necessary steps rigorously, with the good understanding of the purpose, scope and timeline of the projects.

• Problem Solving Skills: Ability to use logics to solve simple problems independently, and demonstrate potential to solve complicated problems.

• Communications: Ability to communicate with others clearly, listen actively and write with clear logics.

• Mission-driven/Initiative – Inspired by the organization's vision and mission, and takes actions with ownership, a can-do attitude, and a proactive mindset.

• Team Spirits – Collaboratively works toward solutions that benefit all involved parties; willingly cooperates with others to accomplish team/organization objectives.

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