想要有质量的会议？
Scroll down for English version
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们要参加的会议是越来越多了。这也是为什么有效和有价值地支配你的时间至关重要。通过遵循基于Getting Things Done®搞定™方法论的3个技巧，会让你了解如何提高会议效率。
谁不想提高工作效率？无论您是在效率低下的会议而纠结，还是想在更短的时间内完成更多的工作，GTD®搞定™框架可能是您想祈祷得到的答案。我们友情请到来自GTD北欧组织旗下的丹麦首席执行官Lars Rothschild Henriksen分享他认为最好的建议和见解。让我们一起潜入GTD吧！
1．将收件箱置顶
等等，什么？电子邮件什么时候与会议有关？当你将GTD®搞定™原则付诸实践时，你要做的其中一件事就是，将收件箱清零。这使你更容易掌控你的任务和项目。这意味着让更多的事情以数字化方式解决，这使你能避免许多不必要的会议。
其达到的效果适用于企业中任何级别的白领使用。特别是那些直接向管理层报告的助理和员工，他们会发现电子邮件量和复杂性的大幅下降，因为许多问题变得更清晰，不需要开展更多的会议才能取得进展。清空收件箱是使所有任务顺利运行的最有效的方法。
2．保持专注的五个步骤
我们都在努力使自己能一整天都保持专注。事实上，连头脑简单的金鱼也能够保持专注！关注力越小意味着会议效率越低，那么我们能做些什么才能赶上并击败金鱼呢？
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GTD®搞定™为你提供了5个可操作的步骤：
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捕获：
收集引起你注意力的事物
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理清：
澄清它的含义
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整理：
将其放在它所属的位置
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检视：
经常做检视
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执行：
放手去做
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当应用于会议时，捕捉是必不可少的。它可帮助您保持专注并记住会议中最重要的部分。使用纸笔进行捕捉也是可以的，但请确保在适当的时候处理你的笔记（这步属于理清和整理步骤）。
将处理的动作与捕捉分开能产生巨大的差异。通常我们倾向在遇到事情是立即处理，但这会窃取你的注意力并使你不知道会议中发生了什么。除非会议本身的目的是处理信息（例如，头脑风暴），除此之外你应该坚持捕捉以保持专注。会议结束后，将笔记放入收件箱并在会议后的24-48小时内处理完毕。
3．明确会议的每个方面
一旦你对5个步骤有了熟悉度，GTD®搞定™框架的最后一步就是视角。把你的工作想象成一个你可以自由选择视角的镜头。这样可以更容易地从不同角度看待你的任务和项目，从总体目标到下步行动。
在计划下次会议时，值得考虑以下问题
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会议的目的是什么？
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本次会议的理想结果是什么？
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[举行会议]
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会议的下步行动是什么？
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谁在这些行动中起带头作用？
最后两个问题应该很简单，但有太多的会议最后不是让参与者可能清楚要做什么，就是被分配到一个可能很紧急的任务。在离开会议之前一定要澄清这些问题：下步行动是什么，谁负责？
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English version
Improve your meeting using the Getting Things Done
principles
We’re attending more meetings than ever before. That’s
why it’s crucial to make the time you’re using fruitful and valuable. Learn how
to make your meetings more productive by following these 3 tips based on the
Getting Things Done® methodology.
Who doesn’t want
to be more productive? Whether you’re struggling with inefficient meetings or
simply want to get more done in less time, the Getting Things Done framework
might be the answer to your prayers. We asked
Lars Rothschild Henriksen
, CEO of
GTDnordic
Denmark
to share his best tips and insights. Let’s dive right in!
1. Stay on top of your inbox
Wait, what? Since
when do e-mails have anything to do with meetings? Well, one of the things that
happen when you put the Getting Things Done-principles into practice is, that
inbox zero becomes your new standard. This makes it so much easier to stay on
top of your tasks and projects and means that many more things are resolved
digitally — which
spares you for numerous unnecessary meetings.
The effect applies
to all levels in an organization practising inbox zero. Especially assistants
and employees reporting directly to the management level experience a
significant drop in e-mail volume and complexity: Many issues become easier to
clarify, requiring fewer meetings to make progress. An empty inbox is merely
the most effective way to making all your tasks running smoothly.
2. Five steps to maintain your focus
We’re all
struggling to maintain focus throughout the day. In fact, even the goldfish has
surpassed us in the ability to stay focused! Less attention means less
productive meetings — so what can
we do to catch up and beat the goldfish?
Getting Things Done provides you with 5 actionable steps
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Capture: Collect what has your attention
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Clarify: Process what it means
-
Organize: Put it where it belongs
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Reflect: Review frequently
-
Engage: Simply do
When applied to
meetings, namely Capture is essential and helps you maintain your focus and
remember the most important parts from the meeting. Pen and paper work just
fine for this, but be sure only to capture and wait to process your notes to an
appropriate time (that belongs to the Clarify and Organise steps).
