想要产出更多吗？为你的工作腾出空间
分享者：Bjørn Christian Finbråten
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大多数的脑力工作者都遇到他们进退两难的处境：不断的被打扰。被邮件，电话，即时消息，会议，同事打扰。解决方案不是工作更久而是更聪明的工作。这里有一些贴士让你能够起航。
在你的日历表中锁住一些时间来工作
我们都知道怎么用。如果你看下未来几个星期的时间，你会发现有很多工作及闲置的时间。
当你到那一周，所有的日子都充满了会议，讲座，午餐和你已经躲过了几个月的牙医预约。
这些在你日历中的大部分的安排是因为您选择接受会议邀请。这些安排大多都紧挨着。这意味着你会一直迟到，从来没有时间准备。那如何才能让“真正的”工作完成呢？
有什么解决办法呢？收回一些你的时间。在你的日历中锁住一些时间来做一些最重要或者复杂的任务。
拥有一个待办事项列表
让我告诉你一个秘密：你非常可能没有正确使用待办事项列表。
大多数人没有定期更新待办事项列表。只有当他们觉得自己已经失去了控制，并且需要从脑中拿出东西的时候，他们才会做一个待办事项列表。如果你习惯于把东西从你的大脑里拿出来，并定期将其维护到系统中，那么你会更容易有时间来定义事情的优先级及何时去做。GTD就是这样一个系统。
阅读关于GTD的博客文章 (http://www.dandywithlens.com/getting-things-done-gtd/).
去除干扰
好了，你已经设法锁住了一个小时，你希望这一小时中没有干扰。接下来该怎么做呢？你如何确保你不被打扰？
如果你像现在大多数人一样， 在一个开放的环境中工作， 你没有一扇门可以让你隔离。让别人不来打扰你的最好办法就是做一个“不要打扰”的标志。 如果你很容易被周围的噪音干扰，或者被你同事说话影响， 那么你可能会觉得戴上耳机放着合适的音乐会是一个不错的解决方案。 如果您在Spotify上搜索“专注”，您会发现许多人为此类场合创建了播放列表。
如果您在工作时不喜欢听音乐， 那你可以选择一些降噪耳机和耳塞。 我曾经有一个同事，有时会戴一副亮黄色耳套 - 有一些噪音消除和请勿打扰标志的产品。
当你解决了同事聊天对你产生的干扰后， 现在是时候关注你的三个主要的分心来源：电子邮件，互联网和你的手机。 从关闭你的电子邮件程序开始。如果你不能这样做， 那么至少要关闭通知。 我建议保持您的电子邮件通知永久关闭，除非您在客户服务或服务台工作。
想要了解更多关于智能邮件处理，请阅读收件箱清零（http://www.dandywithlens.com/inbox-zero/）
为了避免检查Facebook和当地天气的诱惑， 关闭浏览器也是一个好主意。 把你的手机静音。如果您拥有固定电话， 请开启语音信箱。 现在你已经准备好完成一些工作了。
专注于一项任务
一心多用是不奏效的。 的确， 您可以将不需要智力的任务结合起来，但是您的日历中已经锁住时间的任务不能采取一心多用的做法。 对于很多人来说，把注意力放在一个单一的任务上是很困难的， 要么是因为他们很容易分心，要么因为完全投入了工作中， 忘记了与同事的午餐和家人的晚餐。我自己发现，番茄工作方法可以帮助我静下心来， 专注于一个甚至是非常无聊的任务，也让我意识到我已经坐了很久了。
番茄工作法基本上是一种将工作分成25分钟的方法， 在这之间休息5分钟。 如果你想知道更多，请阅读 http://www.dandywithlens.com/pomodoro-method/
“你集中能量的能力与你能够放松的能力是成正比的。” - David Allen
放松
你需要有工作的空间， 这不仅是在身体上， 而且还在精神上。 如果你要有绩效，你必须知道如何放松。如果你不给自己加油的时间，你将会耗尽权力。
我并不是说你一定要在沙发上多呆点时间。 我是说你需要做一些能够给自己增加继续工作的能量。
在压力极大的期间， 我尽可能不把工作带回家。无论是物理上还是精神上，我离开工作室后一定不再想工作。
坐在我的办公桌前或整天开会会让我很累。 我个人认为在我家的花园做一些工作或者在家里做一些家庭装修工程是一件好事。 这与我平时所经历的完全相反 - 它给了我即时可见的结果。体力劳动与脑力劳动不一样。我发现体力劳动或运动后我睡得更好。
现在我有一个任务给你：进入你的日历， 不仅要确保你有工作的空间， 而且还要确保你有余下的时间放松。
Want to be
more productive? Make room for work
Author: Bjørn Christian Finbråten
Reading time: 4mins
Most of the so-called knowledge workers are struggling with
the same dilemma: Constant distractions. E-mail, phone calls, text messages,
meetings, and colleagues. The solution is not to work more; it’s to work
smarter. Here are some tips to get you started.
Make room for work by blocking off time in your
calendar
We all know how it goes. If you move a few weeks into
the future, your calendar is full of unused time, with plenty of room for work.
By the time you get to that week, all the days are full of meetings,
workshops, lunches and that dentist appointment you have been dodging for
months.
Most of these appointments are in your calendar
because you chose to accept the meeting invitation, almost on auto-pilot. Most
of these appointments are wall-to-wall. That means that you will always be
late, and never really prepared. When does anyone expect some “real” work to be
done?
What is the solution? Take back some of your time.
Make room for work by blocking off time in your calendar to do the most
important and/or complicated tasks.
Have a to-do list
I’ll let you in on a little secret: You are most
probably doing it all wrong, the to-do list I mean.
Most people are not keeping regularly updated to-do
lists. They make a to-do list only when they feel that they have lost control
and need to get stuff out of their head. If you get in the habit of getting
stuff out of your head and into some kind of system on a regular basis, you
will have a much easier time prioritizing what to do and when to do it.
Getting Things Done, GTD for short, is such a system.
Read my blog post about GTD (http://www.dandywithlens.com/getting-things-done-gtd/)
to find out more.
Remove distractions
OK, so you have managed to block off an hour of what
you hope will be un-interrupted time.
Now what? How do you make sure that you are not disturbed?
If you, like most people these days, work in an open
landscape, you do not have a door to close. The best way to keep other
people from distracting you is maybe to make a sign saying “Do not disturb” If
you are easily disturbed by ambient noise or your colleagues talking, then
you may find that putting on your headphones with the right kind of music is a
good solution. If you search for “concentration” on Spotify, you will find that
a lot of people has created playlists for just such occasions.
If you do not like to listen to music when working,
there is a load of noise canceling headphones and earplugs to choose from.
I used to have a colleague that sometimes would wear a pair of bright yellow
earmuffs – There you have noise canceling and a do-not-disturb sign in one
handy product.
When you have tuned out your colleagues it is time to
focus on your three main sources of distraction; email, the internet, and
your cell phone. Start by closing your email program. If you cannot do this,
then at least turn-off notifications. I would recommend keeping your email
notifications turned off permanently unless you work at customer service
or helpdesk.
Want to learn more about smart email handling? Read
about Inbox Zero. （http://www.dandywithlens.com/inbox-zero/）
To avoid the temptation to check Facebook and the
local weather, it is a good idea to close your browser too. Turn your cell
phone to silent. If you have a land line, forward this to your voicemail. Now
you are ready to get some work done.
Focus on one single task
Multitasking does not work. It is true that you can combine tasks that do not
require brainpower but the task that you have blocked off time in your calendar
to get done, probably does. For many people, it can be hard to focus on a
single task, either because they are easily distracted or because they get
totally lost in work and forget both the lunch with colleagues and the dinner
at home. I myself find that the Pomodoro method helps me both to sit still and
concentrate on a really boring task, as well as making me aware that I have
been sitting still for a long time.
The Pomodoro method is basically a way to divide work
into chunks of 25 minutes, with a 5-minute break in between.
“Your ability to generate power is directly proportional
to your ability to relax.'' – David Allen
Take time off
You need to have room for work, not only physically,
but also mentally. If you are going to perform, you have to know how to relax.
If you do not give yourself time to refuel, you are going to run out of power.
I’m not saying that you necessarily should spend more
time on the couch. I’m saying that you need to do something that will re-charge
your batteries.
In high-stress periods, I try to not take work with me
home. I’m leaving my work, both physically and mentally, at the office.
Sitting at my desk, or in meetings the whole day, I
personally think it is a good thing to do some work in the garden or work on
some home improvement project at home. It is the total opposite of what I
usually experience – it gives me immediate visible results. Physical labor also
makes you tired in a different way than mental labor. I find that I sleep
better after physical labor or exercise.
Now I have a task for you: Go into your calendar, not
only to make sure that you have room for work but also to make sure
that you have room for the rest of your life too
